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  • Remembering the Tea Plantation workers contribution towards 150 years of Ceylon Tea Exhibition and Conference

Terms of Reference: Risk Assessment in Kandy, Matale and NuwaraEliya Districts

Terms of Reference:

Risk Assessment

Project Title                            : Empower Plantation Women and Community to Enjoy the Rights as Nation

Location                                  : 30 Estates in Kandy, Matale and Nuwara Eliya Districts

Duration of Assignment        : One Month (May 31st to June 30th)

Expected Start Date               : 31st May

The deadline for submitting applications is 28th of May Only shortlisted candidates will be notified.


  1. Introduction to the Organization

Institute of Social Development (ISD) is a non-governmental organization based in Kandy Sri Lanka, established in order to empower the marginalized and discriminated Plantation community. ISD was founded in 1991 by a group of intellectuals. For the last two decades, ISD executed various programmes on Human Rights awareness and capacity building in order to empower the marginalized plantation community. At present, ISD is involved in sensitizing and advocating the plantation community in varied aspects such as Human Rights, Labor Rights, Housing and land rights and empowerment of Women. In the year 2011, the ISD broadened its programmes thus expanding its services to the most vulnerable in the Plantation sector.


"Excluded communities and groups mainstream with dignity and equal rights".


 "Strengthen the marginalized plantation, rural communities and groups towards sustainable social changes based on democracy, equity, social justice, freedom and peace".

Strategic Goal:

"To empower the marginalized plantation community to demand and defend fundamental human, labour, gender and other rights".


  1. Introduction to the Project

The project “Empower plantation women and Community to enjoy the rights as nation” works on empowering the plantation community who are excluded from local government development and to mainstream them to take part in local government activities.

The Project works on forming and strengthening the Rural Development Societies and Disaster Management Committee in the 30 estate locations to obtain the services of Divisional Secretariat, Pradeshiya Sabha and other government institutions while lobbying with the policy makers and political representatives to bring amendment to relevant legislations. Further, the project lobbies the policy makers on Housing and Land Rights, Environmental Rights, Women and Labour rights.

The Hill Country Tamil Community is excluded from mainstream development since the introduction of Local Government Act in 1939. The exclusion of the community continues even after the introduction of the PS Act in 1987 where the Section 33 of the Act prevents the elected members of the Pradeshiya Sabha (PS) to use the PS funds for the development of the plantation community. The government faced environment disasters due to heavy rainfalls during the last two years. Number of landslides occurred in the hilly areas and floods engulfed the low-land residential areas. The government did not have sufficient preparedness plans to encounter the natural disasters and this led to more causality. Though the government had identified landslide prone areas and informed the community to evacuate, the government did not provide any alternative evacuation locations for the community safe areas.

Furthermore, the Disaster Management Centre (DMC) had declared that 81% of the land area in Badulla district (90% estates come under this area) as landslide prone areas. The majority estates coming under Matale and Kandy were also declared as landslide prone areas. The people of the area do not know about this threat. The Divisional Secretariats and the Estate Management from the area, time to time provided early warning during the rainy days. However, no prevention or mitigation measures were taken by the government and even the community was not specifically made aware of the severity of the threat.

Therefore the third major objective of this project expects the Hill Country Community living in disaster prone areas, liaison with DMC and take precautions for the mitigation of the disaster damages resulting from adverse climatic conditions.

  1. Target Groups

The project locations include 30 estate divisions belonging to Panwila, Ambagamuwa, Nuwara Eliya Walapane, Ambanganga and Rattota Divisional Secretariats of Nuwara Eliya, Kandy, and Matale districts. The direct and indirect target group of the project include approximately 15,000 Tamil-speaking plantation families residing in the above 6 Divisional Secretariats.

  • The project area is identified as the most vulnerable areas in respect to poverty, health and education by EU, World Bank and Local NGOs namely the districts of Nuwara Eliya, Matale and Kandy. ISD will focus most vulnerable estate settlement which comes under above mentioned districts. Further these are the new areas where ISD didn’t implement any activities.
  • The focus area will be 10 estates in Matale, 6 estates in Kandy and 14 estates in Nuwara Eliya.
  • From each district in Nuwara Eliya, Matale and Kandy, totally 30 estates will be covered in central province. An estate will consist of approximately 100-150 families. The project will be covering approximately 15,000 families.
  • The project will establish new 30 RDS and DMC in 30 estates.
  • Total Direct Beneficiaries : 184,726
  • Total Women Beneficiaries : 89,820
  • Total Men Beneficiaries       : 94,906
  • Total Youth Beneficiaries   : 55,727 ( Extracted from total beneficiaries)
  1. Objective of the Project (The Environment Component)

The project has four major objectives to be accomplished within the project period
and the 3rd major objective is related to environment. Descriptions are available below:

Objective 3: The Hill Country Community living in disaster prone areas, liaison with DMC and take precautions for the mitigation of the disaster damages resulting from adverse climatic conditions.


  • 30 estate based mitigation activities had implemented based on risk assessment and disaster management plan with the participation of the multi stakeholders
  • Reduced of soil erosion, deforestation in 30 estates.

Activities (Briefly)

  • Formation of Estate Disaster Management Committees in 30 estates
  • Conduct a risk assessment on the environmental issues of the estate community
  • Educate the community on Environmental risk, mitigating and prevention measures     (Environmental justice)
  • Workshops for developing disaster management plans ( divisional secretariat levels)
  • Launch risk assessment and disaster management plan ( National event)
  • Establish linkages with relevant government institutions
  • Dialogue on Sharing environmental impact on tea industry with the industry stakeholders and village CBOs
  • One day awareness to Capacitate estate based disaster management unit members and village CBO leaders
  • One day voluntary work to protect the water catchment areas and bio diversity by planting trees
  1. Reasons, Scope and the Objectives of the Risk Assessment Survey

The ISD wishes to study the existing environmental risks, hazards and disaster in the 30 focused estates and level of government involvement and community participation in mitigating and preventive measures. Prime purpose of this assignment is conducting a disaster risk assessment for the estate community with the support of DMC and Grama Niladari and develops a report to be submitted to the DMC covering 30 estates.


Objectives of the Risk Assessment:

  • To assess the current situation and past incidences of risks, hazards and disaster in the 30 focused estates, through this activity, the project intervention can be reviewed, adjusted and improved, to thereby enhance and support the effectiveness of the intervention.


  • To identify what are the preventive and mitigating measures have been taken by government and by people.
  • To assess the people’s level of knowledge and understanding on landslide, flood, soil erosion, deforestation and rock falling etc. As well as to access, what can be done for preventing and mitigating and what are the strategies they are following currently?  
  • To assess the existing relationship and linkages with government institutions related to environmental disaster.
  1. Expected Results

The following are the key deliverables for the baseline process:

  • Develop/design risk assessment plan including questionnaire for survey checklist and tools for group interaction including Focal Group Discussion.
  • Share study design including process, methods and questionnaires/checklist with project team, collect feedback and finalize the study design.
  • Prepare and share pre-test questionnaires and other tools.
  • Debrief/discuss with project team about effectiveness of questionnaire, checklists and other tools used in pre-test, collect feedback and finalize them.
  • Orient, train and supervise the enumerators.
  • Carryout field work together with enumerators.
  • Ensure the quality of information collected from fields, cross check with the validity of information collected and verify/revise if needed.
  • Update progress of the study on weekly basis to Project Manager.
  • Analyze the data and prepare quality report.
  • Give a presentation of draft report to Practical action.
  • Submit the final report, data sheet and filled questionnaires to the project after incorporating the feedbacks and suggestions from ISD.

The report should be submitted in English language and should be of high enough quality to share with outside agencies, donors or interested third parties. It should provide substantive baseline against indicators as outlined in the project document.

Additional outputs include a Power Point presentation on key findings and a soft copy of all the relevant documents in a CD.  

  1. Timeline/ Schedule

The period of this assignment is from 31st, May 2018 to 30th, June 2018 including the submission of final assessment report.







Discussion & Desk review

ISD and Researcher



Questionnaire setting




Field arrangements




Data Collection




Data entering purifying and analysis




Submission of the first draft




Validation meetings

ISD and Researcher



Submission of the final report





  1. Key qualifications of the Researcher


The assignment will be contracted to consultants with

  • Experience in the area of civil society engagement, Environmental Protection, Governance, human rights and gender.  
  • Substantial experience working with the plantation communities and their environmental impacts related issues.

The consultant should have:


  • A university degree at the post-graduate level in Geography, social sciences or other relevant field of study


Work experience

  • Minimum 5 years of experience in developing, supporting, implementation and evaluation of environmental related projects/ programmes in local and international organizations
  • Solid understanding of governance and government structures as well as the culture within the context
  • Proven work experience in use of risk assessments, participatory research and baseline methods for identifying contextual analysis
  • Competence in EIA techniques
  • Excellent analytical and report writing skills
  • Good people and communication skills
  • Demonstrated ability to assess complex situations in order to succinctly and clearly distil critical issues
  • Must be a self-starter and be able to work independently with excellent demonstrated teamwork, coordination and facilitation skills
  • Experience in leading multi-disciplinary teams to deliver quality products in high stress and short deadline situations
  • Fluency in computer (bringing his/her own laptop to the mission will be required)


  • Strong leadership and planning skills
  • Excellent written and presentation skills in English  
  • Strong communication skills in Sinhala would be an added advantage
  • Ability to work in the multi-cultural team environment and to deliver under pressure/meet deadlines
  • Ability to network with partners on various levels
  1. Contents of the offer

Interested candidates are invited to submit their applications together

  • CVs of evaluators
  • Outline of the plan
  • Brief explanation and justification of the methods
  • Budget
  • Other supporting documents

ISD program is gender sensitive, participatory and promote a right based approach. Therefore, we encourage study teams consist of both male and female in the team.

The Executive Director

The Institute of Social Development

37/ Bodiyangana Mawatha


+94 812217231

This email address is being protected from spambots. You need JavaScript enabled to view it.



The deadline for submitting applications is 28th of May Only shortlisted candidates will be notified.