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Term of reference: TRAINING ON CAPACITY BUILDING OF ESTATE COMMUNITY LEADERS

Term of reference:

TRAINING ON CAPACITY BUILDING OF ESTATE COMMUNITY LEADERS

Project Title: Reaching the Unreached Estates and Surrounding Communities on   Equitable Water, Sanitation, Hygiene (WASH) for Improved Health and Nutrition

Location: 50 Estates and 25 villages in Central Province (Matale & Nuwara Eliya districts) and Uva Province (Badulla & Monaragala districts)

Date of issue: 20th July 2018

Date of submission: On or before 31st July 2018

 

  1. Background

This is a European Union funded project focused on WASH activities in Sri Lankan estate and rural sector spanning four years, commenced on 2017 August, and have been implemented through Solidaridad Network Sri Lanka, Nucleus Foundation (NF) and the Institute of Social Development (ISD). The overall objective of the project is to improve health and nutritional status of marginalized and underserved communities living in 50 estates and 100 rural villages by increasing access to high-quality safe drinking water, sanitation and hygienic practices.

Specific Objectives of the project include:

  • Strengthening capacities of local functionaries and community institutions.
  • Improved access of population from underserved estates and its surrounding villages to adequate and sustainably managed water supply sources.
  • Sustainable nutrition, sanitation and hygienic practices promoted through community mobilization and social and behaviour change communication (SBCC) processes.
  • Inter-sectorial (public-private) convergence and civil society participation for strengthening service delivery on WASH at district and provincial levels.
  1. Project Introduction

Implementation of the above project is mainly lead by Institution of Social Development (ISD ) and Nuclear Foundation (NF) in collaboration with relevant government and nun- governmental organizations at National and Provincial level.   ISD is responsible to implement the project in 50 Estates and 25 Surrounding villages in all 8 DS divisions of 4 project districts. This project has included two major implementation modules, such as community mobilization for Behaviors Changers on WASH and Hardware facilities for Safe Drinking Water.  These both modules will be rolled out in particular community and project should ensure the sustainability arrangement after project period and continuation of the interventions by community them self. 

Furthermore, the Identified WASH interventions should be implemented through CBOs which are functioning effectively within a particular Estate or Village. Finding out the proper organizations to lead this kind of interventions is a huge challenge because the existing leadership doesn’t have enough capacities and technical knowledge to lead the project interventions by using their own resources. To overcome the above challenge, the most of the community groups in the estates have requested to establish/strengthen the Community Organization to implement this project. Further, project concept has proposed to create a small group (with male and female individuals) to take the leading role for successful implementation and monitoring in a consultative manner.

Therefore, the Project management has decided to train these identified group leaders and existing leaders (CBOs) to strengthen/improve their capacities to manage the project through these groups and community organizations.   

  1. The objective of the Training program

Purpose of this training workshop is to empower the Institutional Capacities of the CBO by conducting training for leaders and committee members of the organization to implementation, monitoring and maintenance of project interventions. These training will emphasize on their role in improving WASH services in their own communities. A village-based coordination and communication system will be established where regular meeting with local authorities (including estate management) will be organized for various provisioning of services and schemes. The 150 leaders will be selected from both 50 estates and 25 villages (2 each). These leaders will be provided with simple tools of monitoring and will be encouraged to utilize IT services including social media to escalate the challenges to respective authorities.

The proposed workshop should reach the at minimum following specific objective to ensure the sustainability of the project interventions.

  • Participants will be able to understand the steps and techniques on community mobilizations to engage in development activities
  • To improve the skill and technical knowledge of organizational functions and its sustainability to provide advocacy services for their community
  • Participants will understand the formation and formalization of Community Based Organizations by involving the community to achieve the common goal
  • Participants will be aware of the government services and how the estate community can bargain and lobby for their citizen's rights.
  • Participants will understand and improve the knowledge on WASH interventions and community responsibilities of the component to roll out and establish at the community level.
  • Ability to develop an action plan to implement and monitoring of the WASH Plan developed for selected estates. Also, provide technical knowledge to operationalize the project interventions and reporting.

 

  1. The scope of Work/ Work Assignments:

The consultant/institution is requested to develop a training module for this training workshop to reach the workshop objective and the specific training contents should provide basic skill and knowledge to operationalize the project through CBOs. Therefore, it is highly expected that the training module should include the specific subject titles and contents clearly to ensure the quality deliverable and results. 

This specific WASH project is implementing under the direct supervision of Program Manager of the Institute of Social Development (ISD), the consultants are requested to carry out the work to achieve the following tasks:

  1. Development of training manuals, including the specific subjects to contribute the objective and specific objectives of the program.
  2. Develop the pre-assessment tool and assess the current status of the leaders and their engagement in the development interventions.
  3. Develop training materials and required reading materials to use during the training sessions.
  4. This training session should include 2/3 of practical sessions, outdoor games and activities for their learning, especially focused on adults learning technics.
  5. The training modules need to be shared with project management for their inputs and consultants are requested to make a pre-presentation on the training titles and contents to ensure the module has captured all the elements of the specific objectives.
  6. The consultant can hire specific subject specialist for their session deliveries and the final responsibility will be taken by the one individual or institution.
  7. End of the training workshop, the consultant/institution requested to submit a report, including the participant feedback and responses to the workshops and its sessions.
  1. Responsibilities and Facilities
  • This is a residential workshop with one-night accommodation (16 to 18 Hrs)
  • Each training will comprise of 40 to 45 community leaders from Matale, Nuwara Eliya, Badulla and Monaragala districts
  • The training package is including meals, refreshments and accommodations for all participants
  • Printing cost of the training materials, handouts and reading materials will spend on the project.
  • Transport and other facilities for participants will be provided through the project
  • Consultant (s) is responsible to develop training related tools and equipment if required for outdoor games.
  1. Deliverables of the Training
  • Submission of training modules for proposed titles.
  • Training session plan with the training titles, contents, methodology, learning points, timelinee and expected result of the contents.
  • Conduct pre and post evaluation and its reports
  • Training completion reports
  1. Qualifications or Additional Training: Qualifications of the consultant to be contracted:
  • Basic Degree or equal qualification on Social since, Development studies, Economist, Public sector management and in related subjects.
  • More than 8 years of experience in development sector special focus on Community mobilization, CBO capacity development, Institutional development, Government services, Gender, Leadership, Good Governance, Youth Development, Central and Provincial administrational experiences
  • The consultant should have prior experience in developing training modules in both local languages in relation to plantation context.
  • Prior experiences on conducting training at National, Subnational levels and community level.
  • Experience in conducting training for adults (Male and female participants)

The interested consultants/institutions can submit their proposals comprising the following;

  1. Institutional profile or CV, Modal document and past experiences.
  2. Session plan including contents and methodologies
  3. Budget including (Professional fees, Transport, Training materials and reporting)
  1. How to Apply

The application should contain:

  • Cover letter explaining why you are the most suitable candidate for the advertised position and a brief methodology on how you will approach and conduct the work.
  • Updated CV to include qualifications/competencies and relevant past experience in similar projects and contact details of 3 professional referees who can certify your competencies, professionalism, quality of writing, presentation and overall suitability to this TOR
  • Individual consultants will be evaluated based on a combination of factors including cover letter, the credentials on offer and brief interview (optional) and the offer which gives the best value for money for the ISD
  • A brief note on the contextual understanding of the Hill Country Plantation Tamil Community and the obstacles faced by them to date.
  • Attached the Financial proposal including required expenditure items.
  1. Payment Methodology

Payments will be released upon completion of milestones based on the recommendation of the Program Manager of EU IRD – RTU Project

Payment Milestones will be as follows: .

  • 50 % on the submission of final draft of training manual including relevant templates, finalized session plan of the workshop and complexation of the Two days trainings
  • 50 % on the submission of the final workshop report including all the supporting documents (Attendance, Participant feedback, Photos and workshop evaluation summary)

Proposals to be submitted by e-mail on or before 31st of July 2018 to the following contact


Program Manager – EU IRD RTU

R Dhanaraj

Institute of Social Development

Kandy, Sri Lanka

E-mail - This email address is being protected from spambots. You need JavaScript enabled to view it.

Mobile – 0771 708265 

Copying;

Executive Directors

P Muthulingam

Institute of Social Development

Kandy, Sri Lanka

E-mail - This email address is being protected from spambots. You need JavaScript enabled to view it.

Mobile – 0777 842280

For further queries please contact:

 

Monitoring & Documentation Officer

A Munsiff

Institute of Social Development

Kandy, Sri Lanka

E-mail – This email address is being protected from spambots. You need JavaScript enabled to view it.

Mobile – 0777 336267 

Date of issue: 20th July 2018